befocusy
WorkOS WorkOS
AI included by default

An operating system and intelligent assistant for your business.

WorkOS is the AI layer that connects what used to live scattered: communication, tasks, projects, calendar, CRM, content schedule and documents. And when you need something the standard doesn't cover, we build it with you.

Collage of WorkOS screens: Calendar, Tasks, Projects and services, Wiki, Posts, AI usage and the chat with Kairos, the AI assistant
Maybe this sounds familiar

You need order instead of chaos, and a single source of truth

You've spent years building your business and still feel something isn't quite working. The problem isn't you: there's no system that captures what you know and puts it to work.

30, 50, 70 spreadsheets acting as a system

Nobody knows which one is the right one. The correct information lives in a sheet you opened three months ago.

Email runs your agenda

Whatever's urgent always wins. You react all day and never get to what matters.

Knowledge lives only in your head

If you're not there, everything stops. You go on a trip and the business grinds to a halt with you.

No real CRM

Your clients are scattered across emails, loose notes and memory. There's no single place.

You post when you remember

Running on willpower. No calendar, no consistency, always racing the clock.

A different tool every time

Every time you send something to a client you use something else. There's no way. There's no method.

With WorkOS active

What you walk away with

1 system

Complete and connected

Tasks, clients, ideas, content and documents, all in one place.

+7 modules

Working for you 24/7

They run in the cloud, not on your computer. And the list keeps growing: every new module lands in your system with nothing for you to set up.

+72h/month

Recovered

What a running business typically recovers with the system.

Your voice

Your tone, not the AI's

The AI learns how you write and speak, not how generic AI sounds.

Training

Learn to use WorkOS and work better

Beyond teaching you how to use WorkOS, we give you tips and best practices for digital productivity in your business.

Custom

Built on your real processes

With custom implementation, a system built on your processes, not an adapted template.

Connects with what you already use

Standard modules cover most businesses, set up with simple forms, without touching a line of code. Integrated with Google Workspace (Gmail, Calendar and Drive), Outlook, social networks (LinkedIn, YouTube, Instagram and TikTok), Notion and more.

WordPress kit BREVO SendFox
Always with you

Meet Kairos, your co-pilot inside WorkOS

Being independent doesn't mean being alone. Kairos lives inside WorkOS and makes the whole system respond to your voice.

Speak or write

Two modes. In Process Mode you launch it from a screen (“New task → By voice”) and it does one thing: it creates the task, the note, the draft or the event. In Agent Mode it is a free chat where you ask for several things at once.

It warns you if something has been left half-done.

Never acts silently

Everything it creates, edits or sends reaches you first on a card, “Kairos proposes this”, with a checkbox per action: confirm, discard or accept only part of it. Emails always go through a review screen.

You decide, tool by tool, what it does without asking and what stays blocked. It never deletes or archives records, and it makes nothing up: if it lacks data, it asks for it.

Works with your information

Cite other records with @ (notes, documents, wiki, projects, clients, contacts). It follows the Skills in your Wiki as real instructions.

Attach images, PDF, Word, Excel or PowerPoint, and it can search the internet if your account allows it. Conversations are saved and private.

Also in Claude and ChatGPT

Connect WorkOS once as a custom connector (MCP server) and query or update your system from the AI you already use.

You sign in with your email and authorize. The AI has your same permissions: it never sees more than you do, reads instantly and only changes things with confirmation.

Real conversation with Kairos in WorkOS: it is asked to write a web article using a Skill, proposes creating the post, the user accepts it and it goes to review
A real conversation: you ask for an article following a Skill, Kairos proposes creating the post, you accept and it lands “In review”, ready for you to check. The interface is shown in Spanish.
What you get back

The math on time saved, in everyday use

The time that today goes into doing by hand what WorkOS does on its own. This is what a running business typically recovers.

AreaCurrent situationTotal / month
TasksWriting down, assigning and remembering by hand · daily15h
Inbox + CRMReviewing and sorting emails and WhatsApp · daily21h
KnowledgeSearching for information you already had · daily9h
ContentThinking, writing and posting · weekly18h
DocumentationPreparing and sending to clients · weekly9h
Estimated total savings per month+72h
+72h
per month

That's equivalent to 9 full working days recovered: time for clients, strategy, or simply unplugging.

Single source of truth

Everything is stored in your own database

Your database (initially, your Notion workspace) is your business's central server: every task, message, note or post consolidates there, securely. One single source of truth, in your own space.

Tasks, CRM, content and documents in databases connected to each other.

Every module writes directly to your workspace: nothing lives in a separate system, all under your account and your permissions.

Encrypted connections. Every integration uses the official access of each tool: Notion, Google, Microsoft, Meta, LinkedIn or OpenAI.

The data is yours. Revoke any access whenever you want; if you ever leave, everything stays in your database.

Database · My WorkOS system
My business Home Tasks CRM · Sales Meetings Content Documents
My system / CRM

CRM · Deals

Table Pipeline Contacts
Estudio Marén · website + CRM Proposal 4,800 €
Logisber · ERP integration Negotiation 7,200 €
Tienda Verde · expansion Won 2,400 €
Marta Moda · team training Contacted 1,900 €
Updated by the inbox + meetings module · 2 min ago
How the AI works

AI where it adds value. Not improvising.

Most AI systems today work like a loose assistant that 'thinks' from scratch every time and lives disconnected from everything else. Ours is different: an AI layer that connects what used to be scattered across separate tools and acts inside your real workflow.

You capture
It gets organized
It gets drafted
It gets reviewed
It gets delivered

AI only acts at the points marked with the bolt. It doesn't 'think' the whole time: it does its specific task and stops.

Typical generic AI

Agents thinking in a loop
  • Rethinks context on every run
  • Consumes tokens unpredictably
  • Makes mistakes from lack of structure
  • Growing cost that's hard to control

Module system

AI placed where it adds value
  • Precise instructions, pre-set context
  • Predictable, minimal cost per action
  • Each agent does one thing, very well
  • You see and control every step of the process
It doesn't improvise: it executes. The AI is placed exactly where it adds value, with precise instructions and context already set. The real cost is predictable and very low, included in your monthly fee.
Security & privacy

Security by design, not as an add-on.

WorkOS is built on recognised security and privacy standards. These are the principles behind every technical decision.

Sign-in with Google (OAuth 2.0)

Log in with your Google account or a one-time code.

Permissions by user and role

Everyone sees and edits only what they are meant to.

Encryption in transit (TLS 1.3)

All communication travels encrypted (TLS 1.2 and 1.3, HSTS).

AI that doesn't train on your data

Only approved AI providers, with no use of your information to train models.

Human in the loop

Kairos's sensitive actions always require your confirmation.

Secure connection for external agents (MCP)

OAuth 2.1 with PKCE and the same permissions as inside WorkOS.

Data minimisation and limited retention

We only keep what is needed, with defined deletion periods.

Backups and disaster recovery

External backups and a recovery plan for incidents.

The technology edge

AI-powered modules, included by default

Each one does a single thing, very well, at minimal cost. They're not add-ons you set up separately: they're part of the system.

Here is how each module works under the hood, what it automates and what you can do with it from day one.

Included

Voice

“Speak. Your whole system listens and acts.”

Voice is how you talk to Kairos, your AI co-pilot, from your phone or the web. Your best ideas never come at the keyboard: they show up after the gym, in the shower, between meetings or on a walk. Here you speak and they arrive already organized in the system, without opening your laptop.

Example. You say “remind me to call Laura tomorrow” and Kairos creates the task dated tomorrow, ready in Tasks. The more specific you are (names, dates, projects), the less you will need to correct.

How it works

  1. Choose where to captureFrom “New task → By voice”, “New note → By voice” or when replying to an email, Kairos already knows what to create (Process Mode). The general Kairos button opens a free chat (Agent Mode).
  2. Speak and carry onTap the microphone, dictate in full sentences and tap again. It is transcribed and processed in the background: you can record something else while it finishes.
  3. Review and confirmWhatever it is about to write into your system is shown to you first, and emails always go through a review screen. Nothing goes out without your approval.

What's included

  • Tasks: several at once in a project, with owner and date
  • Messages and emails: you dictate and who it is for; it finds them in your CRM on its own
  • CRM: add contacts and leads by dictating what you know about them
  • Posts: a draft optimized in your tone, ready in “In review”
  • Notes and ideas: they arrive with title, formatting and topic already chosen
  • Calendar events: say the keyword of your calendar and review the event before creating it
  • Before recording you can attach an image or a PDF and cite pages from your system as context
1Choose where to captureWhen replying to an email, Kairos already knows what to create (Process Mode): here, an email.
2Speak and carry onTap the button to finish. It is transcribed and processed in the background.
Voice on the WorkOS mobile app (simulation): Kairos records what you dictate and, when you finish, processes it in the background so you can review the result.
Included

Inbox

“All your channels, in one inbox.”

Email, WhatsApp and Instagram are where your opportunities are born, and where they slip away most. Here everything lands in a single inbox, classified, summarized and connected to the client record in your CRM. Each person connects their own accounts and only sees their own.

How it works

  1. Connect your channelsGmail (and Outlook), WhatsApp Business and Instagram, using each tool's official access. They live in the same list, and messaging conversations stand out at a glance.
  2. The AI prepares itEach message is classified by type (Client, Supplier, Internal… you define them, with their color), linked to its CRM contact and, if it asks for something, it proposes a task. Newsletters and automatic notices can be marked “no AI”.
  3. You decideAccept the task in one click, reply (by voice, by hand or with a quick reply) or mark the message as completed. Nothing goes out without you reviewing it.

What's included

  • Inbox, Completed and Sent: what is resolved leaves the view without getting lost
  • Message types with color and counter, and a search box in each section
  • Proposed task (request or urgent incident), linked to the contact, company or project, which asks you for any missing details
  • “Notify the sender” with a confirmation email in their language
  • One-click quick reply: accept, decline, acknowledge receipt or say thanks
  • Draft by voice and proofread or translate with AI before sending
  • Summarize an email into a project and move its attachments to the contact, company or project record
  • Meetings transcribed separately: they don't use up your voice hours
  • Spam and “no AI” contacts managed from the CRM
Screenshot of the WorkOS unified Inbox with a magnifying glass over the messages: email and WhatsApp in a single inbox, with color-coded message types, counters per type and quick actions on every row
The WorkOS unified Inbox: email and WhatsApp in one inbox, with each message type in color, counters per type and quick actions on every row. Message content is blurred for privacy. The interface is shown in Spanish.
Included

Tasks & projects

“Every task, with an owner, date and project.”

Your tasks and projects live in your database and are fed automatically by voice, the inbox and meetings. Nothing gets lost in a chat or in someone's head: everything has an owner, a date and tracking. And the Home screen shows you “today at a glance”.

Example. A client emails asking for a change. Inbox proposes a task; you accept it, it is linked to that contact's project and, with one more click, you let the client know their request is registered.

How it works

  1. They come in from anywhereDictated by voice, proposed by an email, extracted from a meeting, created by hand or picked from your service catalog.
  2. Organize them your wayPending, Kanban, Calendar (week or month, by dragging), No date, Overdue, Completed… and filter by My tasks, Where I participate or From others.
  3. Do them and measure themComments, attachments, participants and an optional timer that records the time you spend on each task.

What's included

  • Status, date, owner and project on every task, with content you can link using @
  • Projects and services in Kanban or list, with subprojects and linked company
  • Project record with tasks, meetings, messages, documents, notes and contacts in one place
  • Recurring services with monthly hours and a catalog of service, line and task type
  • Time tracking: one active timer at a time, manual entries and a “time spent today” total
  • Views by person, project or status, and automatic due-date reminders
Screenshot of WorkOS Tasks in Kanban view with a magnifying glass over the Today and In progress columns: tasks with linked project, owner and date; the other columns and tabs are blurred
WorkOS Tasks in Kanban view: columns by date or status, scopes (My tasks, Where I participate, From others) and the other views as tabs. Some data is blurred for privacy. The interface is shown in Spanish.
Included

CRM

“Your contacts, deals and sales, always up to date.”

Your company's CRM, inside your database: companies and contacts with their full history. Every email and conversation is attached to the client record without you lifting a finger, and with it their projects, documents and meetings.

How it works

  1. Each person on their recordMessages attach themselves to their contact (by email or WhatsApp phone number) or by hand, in one click. If the contact does not exist, you create it on the fly.
  2. The record builds the historyEmails received and sent, meetings, projects and services, documents and attachments, including those of their contacts and projects.
  3. The status drives the restYour pipeline in Kanban or List. A contact's status decides how the Inbox treats it (client, supplier, internal, spam, no AI) and can update the status of their company.

What's included

  • Companies and contacts in Kanban (drag between statuses) or in List with filters and search
  • Company record: content, projects, contacts, documents, attachments, billing and the messages of all its contacts
  • Contact record: emails, meetings, documents and quick shortcuts to call, open WhatsApp or write
  • Link a WhatsApp conversation to a contact and the next messages from that number are recognized automatically
  • Paired statuses between contact and company: change one and the other updates
  • Assign a contact to a project and it automatically inherits the project's company
  • Sales follow-ups with automatic reminders
Real screenshot of the WorkOS CRM in Kanban view with a magnifying glass over the Client and Collaborators columns: each company with its country; the other columns and people’s names are blurred
The WorkOS CRM in Kanban view: each company in the column for its status (Not achieved, Not contacted, Contacted, Client, Collaborators, Supplier), with search and a project filter. Some data is blurred for privacy. The interface is shown in Spanish.
Included

Calendar & meetings

“Your week, your meetings and what comes out of them.”

The Calendar brings the events of your Google calendars and the meetings in your database into a single calendar. And what is decided in a meeting does not stay in the minutes: it becomes tasks.

How it works

  1. Connect your calendarEach person connects their own (Google Calendar) and chooses which calendars are shown in the Calendar.
  2. Meet and transcribeMeetings are transcribed with your database's native system, so they don't use up your voice hours.
  3. Tasks appear on their ownWhen the meeting moves to the agreed status, the AI extracts the tasks, creates them in Tasks, marks the meeting as completed and leaves a comment to let you know.

What's included

  • Week and month views; drag an event to another day to move it
  • Create events by hand or by voice and review them before saving
  • Home shows today's schedule next to your tasks and new emails
  • Meetings linked to projects and contacts, visible on their records
  • Each meeting is processed only once: no duplicate tasks
  • Kairos can read your meetings and create, move or delete events, always with confirmation
Real screenshot of the WorkOS Calendar: weekly view with events, meetings and tasks in a single calendar, color-coded by theme
The WorkOS Calendar in weekly view: events from your calendar, meetings and tasks in a single calendar, color-coded by themed day. Some data is blurred for privacy. The interface is shown in Spanish.
Included

Knowledge

“What you know stops living only in your head.”

Two spaces for two kinds of knowledge. The Digital Garden is yours: notes and ideas that mature over time. The Wiki belongs to the team: manuals and procedures anyone can consult and that Kairos can follow.

How it works

  1. Capture without frictionDictate or write: a voice note arrives with a title, formatting and topic. From an email, save its content as a note in one click.
  2. Organize itNotes by topic; the Wiki by type, topic and article. To create an article, upload a PDF, Word, Excel or PowerPoint file and the AI drafts the content.
  3. Put it to workCite a note or an article with @ and Kairos works with real information. Mark an article as a Skill and it will follow it step by step as instructions.

What's included

  • Block editor: text, task lists, tables, code, images and toggles
  • AI to improve a note's formatting or turn it into a post in one click
  • Wiki with types, topics, search and favorites
  • Skills: procedures the AI really carries out (“prepare the proposal for Acme following the Commercial proposal skill”)
  • Privacy by team: each article is seen only by whoever you decide
  • Notes and articles linkable from tasks, projects, companies and contacts
Real screenshot of the WorkOS Digital Garden: notes organized by topic and by maturity stage (seed, sprout, evergreen), with search and counters
The WorkOS Digital Garden: your notes organized by topic and by maturity (seed, sprout and evergreen), with search, favorites and quick access to each one. The interface is shown in Spanish.
Included

Social

“Post to all your networks from one place.”

You plan once, the AI drafts in your tone and the system posts for you. Continuous presence without it eating your day, with newsletters and SEO-ready blog articles included.

How it works

  1. Jot down the ideaWith its date and network, by voice or by hand. Add your research or notes as the basis of the text.
  2. The AI drafts, you decide“Write with AI” prepares the draft in your tone and leaves it “In review”. You edit it and give the green light.
  3. It publishes itself“Schedule post” puts it in the network's queue at the chosen time. You see it in the calendar and can move it to another day by dragging.

What's included

  • LinkedIn, Instagram, TikTok, YouTube and Facebook
  • Scheduling and attachments: image, video or PDF
  • Clear statuses: Planned, Ready to write, In review, Publishing, Scheduled and Completed
  • Newsletters with Kit, SendFox, Brevo or Substack: subject line and intro text drafted by the AI
  • Blog articles with an SEO tab (title, description, keyword, slug), Markdown export or WordPress sync
  • Turn a note or a document into a post in one click
  • Posting history in the calendar
Real screenshot of WorkOS Posts in Calendar view with a magnifying glass over Thursday and Friday: LinkedIn posts planned by day; the rest of the calendar is blurred
WorkOS Posts in Calendar view: your content planned by day, by week or month, and ideas still to schedule under “No date” to drag onto a day. Some data is blurred for privacy. The interface is shown in Spanish.
Included

Docs

“Living documents. Flawless deliverables.”

Your proposals and deliverables are the last impression you leave with a client. Here they come straight out of the system, with your branding, ready to send in one click.

How it works

  1. Create it or import itFrom scratch, from a company or a project; or upload a PDF, Word, Excel or PowerPoint file (up to 100 MB) and the AI drafts the document.
  2. Add your brandingTemplate with cover, header, footer, typography, colors and logos, general or per document type. The PDF looks identical on any device.
  3. Share it with controlYour client enters the portal with an email code, sees only what is theirs, downloads the PDF or approves it, and there is a record of who and when.

What's included

  • PDF with the client's logo, typography and colors
  • Client portal: access is checked document by document, on every visit
  • Approvals with a record of who approved and when
  • Documents linked to companies, projects and team participants
  • Integrated sending from the CRM
  • AI button: improve formatting, regenerate content from a file or turn it into a post
Screenshot of the WorkOS client portal with a magnifying glass over the document details (type, date, project and last modified) and the Approve this document button; the document content is blurred
The client portal in action: your client sees the document with your branding, downloads the PDF and approves it with one click, and there is a record of who approved it and when. They can switch language from the header. The interface is shown in Spanish.
Coming soon

Finance module

“Your business, with the books always up to date.”

A financial dashboard connected to your invoicing tools: income, expenses and cash flow centralized in your database, no loose spreadsheets.

  • Integration with Holded, Facturadirecta, Qonto and other invoicing tools
  • Income, expenses and cash flow in a single dashboard
  • Alerts for pending payments and due dates
  • Figures connected to your CRM and projects

We improve WorkOS every week. See every new feature, improvement and fix.

See the WorkOS changelog
TWO PATHS

Which one is for you?

Available today

WorkOS Boutique

  • You have a team and processes of your own
  • You want the system delivered, custom-built and with training
  • A project spanning several months
  • We only take on 3 simultaneous projects
Tell us your case
Under construction

WorkOS DIY

  • You're a sole trader or SME
  • You'd rather set it up yourself with the standard modules
  • Activation in hours, monthly subscription
  • No launch date yet: waitlist with priority access
  • Easy to install and set up
Join the waitlist

Don't want to wait or do it yourself? That's exactly Boutique.

THE IMPLEMENTATION · AVAILABLE TODAY

WorkOS Boutique: we leave it up and running for you.

WorkOS Boutique is the personalized implementation of WorkOS for businesses that want their system designed, built and tailored to their reality.

We design the data architecture, deploy the app with your modules (standard and custom) and train your team until the system runs on its own, in a project spanning several months whose scope and duration we work out together in the initial mentoring session. We work with a maximum of 3 projects at a time. The monthly investment is set during that same mentoring session, based on your project's scope.

1

Diagnostic mentoring session (€200). We review your processes and you walk away with a clear improvement plan. If you sign up for WorkOS Boutique within the next 30 days, the cost of the mentoring session is fully deducted from your first month.

2

A project spanning several months. Architecture, integrations, automations and training, with deliverables from the first few weeks.

3

Your system stays alive: monthly Support. Once it's done, we sustain it and keep evolving it with you through a maintenance fee.

What happens when you request it

  • You tell us about your business and processes in a few minutes
  • We see whether WorkOS fits the way you work
  • We show you the system running in real businesses
  • We define your implementation proposal
  • If there's a spot free, we start
  • No commitment

Only 3 projects at a time: that's why we talk to you first.

Illustration: a professional calmly working with WorkOS, with tasks, calendar, email and tools like Notion, Google and ChatGPT already connected, and Kairos, the hedgehog AI assistant, helping with automations

Custom integrations

We connect your ERP, your ecommerce or any internal tool you already use.

Personalized automations

Specific workflows for your business that the standard doesn't cover, designed with you.

Custom dashboards and views

Dashboards specific to a team, client or process, ready for your operation.

Implementation service Just need a one-off tweak? Ask us.
How it works

The full system, implemented, delivered and mastered by your team

It's not a course or a template: it's a product that activates with you, backed by real service.

01

Connect your tools

Notion, email, WhatsApp and social, with simple forms. Without touching a line of code.

02

Activate your modules

Voice, inbox, tasks, CRM, social and docs, active from day one.

03

Customize what's needed

Bespoke automations and integrations, as a service, when the standard isn't enough.

It's not a template you download and figure out alone. It's a system set up with you, with the befocusy team behind it.

The software covers most cases with standard modules. For the rest, there's a real service behind it.

Start simple, scale gradually. You activate the modules you need, not all at once.

The modules connect with each other. Tasks, clients, content and documents, in a single system.

AI modules are built into the flow, they're not extras you have to set up separately.

Efficient AI, not agents thinking in a loop. Predictable, minimal cost, controlled at every step.

THE FUTURE · SELF-SERVE
UNDER CONSTRUCTION

WorkOS DIY: the same system, set up by you in hours.

The self-serve version of WorkOS: you sign up, connect your tools with guided forms and activate the standard modules yourself: from zero to a working system in hours, without touching a line of code and without an implementation project. For sole traders and SMEs who'd rather set it up on their own.

  • Guided step-by-step installation, module by module
  • The same standard WorkOS modules: voice, inbox, tasks, CRM, social and docs
  • Monthly subscription, no lock-in. Price to be announced

We're building it on the real cases from the current implementation projects: each module reaches DIY only after proving it works in real businesses. That's why there's no launch date yet: there's a waitlist.

Join the waitlist

Priority beta access, plus a free gift: the introduction and manifesto of Conscious Positive Digitalization.

It's not just you: examples and testimonials

I feel like so much of the groundwork gets lost.

Javier Business consultant

We operate like three companies inside one. Each partner has their own system.

Consulting partner 3-founder firm

If I go on a trip, this stops.

Micro-business owner 12 years running the business

I tried Notion and gave up. I got lost in the options.

Executive Family business

Notion is very powerful, but not very intuitive. Reaching that level feels impossible if you're not technical.

Antonio Non-technical profile

I struggle to see how everything connects. The architecture is beyond me.

Claudio Building his system
Edu Salado, founder of befocusy
Edu SaladoFounder of befocusy
Who's building this

Hi, I'm Edu Salado.

I'm not a productivity guru. I'm someone who carried too much, for too long, until I redesigned my own system from scratch. WorkOS is that same architecture, turned into a product, so any business can implement it.

Hundreds of professionals guided Author of «Conscious Digitalization» Systems · AI · Processes
Frequently asked questions

What you're probably wondering

The base is automatic: you connect your tools with simple forms and within a few days the modules are up and running. If you need custom integrations or development, that adds extra time depending on scope.
Get started

Two paths, one system.

We implement it for you today (3 spots, starting with the mentoring session) or you set it up yourself once WorkOS DIY opens.

Tell us your case DIY waitlist

Questions? Talk to us